EC Meeting Agenda Items

I've rewritten the Legislative SOP and want to get it in front of the EC for their review and approval. This has been coordinated with the Legislative Co-Chairs and National Office Legislative Directors.

Our contract with Heritage expires this year. This contract extension pushes the expiration out another two years to 2020. No other changes to the contract. Currently, it provides an income stream of $143,000 a year. Recommend approval.

We are working towards having EFAC and CSMAC having their conferences during our EANGUS Annual Conference, and I would like to expand that to include others, perhaps TREA, NCOA Alumni, and others. Would like to recommend that the EC brainstorm ideas on who else we could combine with the EANGUS Conference.

Received Ann email yesterday morning that IXWebhosting is shutting down effective 28 August. We have to move the entire eangus site/system to another server. This is not something that our developer believes will be too difficult, but it will require time and the longer we wait to start, the less time left before the 28th for testing, copying, etc. so, we need to discuss and decide on Saturday and get our developer started. This will affect every state and every thing, so we can’t afford to wait on a decision. Here are the details:

We currently spend $650-ish per month for the current Webhosting space. Our developer says he can get us into a better and faster server with a reputable company that he has other clients on, for about $450-ish per month. Further, he can do most of it, and perhaps all of it, just using the hours that we are already paying him for. But, you never know, so I recommend that the finance committee set aside some additional funds just in case in this years budget. I think $10,000 is plenty enough, and we only use it if absolutely necessary.

Lastly, while we are making this move, I recommend that we get the entire system converted away from the LANGEA.org main domain, and make EANGUS.org or something else like that to replace it. If we are ever going to make that move, now would be the time. So, sorry for the last minute news, but out of our control. I’ll have a one page proposal from Aaron on Friday for the finance committee and the EC to look over, but it’s a lot of technical stuff that Chuck Kasin won’t understand anyway......bam.

We have to make the move, regardless. We will tell the developer to make extra sure that states taking registrations on the sites are given extra attention so as to not affect their conferences.

SSO's contract is expiring and I recommend approving this contract extension.

Colorado Technical University wishes to renew their contract with EANGUS WCFA for scholarships. I recommend approval.

Boots 2 Journeys is recommending EANGUS consider fundraising by taking a cruise. See attached. NGAUS is using B2J for their trip to Normandy for the 75th Anniversary of D-Day, the price of which includes a donation to the National Guard Educational Foundation. Open for discussion.

We need to delete/change/update info on the website and all of the briefing resources to reflect the current board members and updated events. Specifically, the EANGUS 101 brief is two years old.

CAPT (ret) Bob Carey would like to come to the BOD meeting and talk about holding a Presidential Candidates Forum at our conference. He will answer any and all questions.

Respectfully request authority to add a part time employee to the National Office to assist in website design, graphic design, social media, and video and to increase the National Office budget by $25,000. Salary amount to be no more than $20,000 per year, plus $5,000 for usual employer expenses. Finance Committee voted in favor or request and will be presenting recommendation to EC.

PCI published two previous member directories, one in 2008 and one in 2016. They desire to publish a new directory for us in 2020. The process will take one year, with an estimated data collection start date of September 6, 2019 (after our conference). The 2016 directory brought $60,000 in guaranteed revenues; this directory will be based on a royalty of $10 per directory sold and has the possibility of much less revenue (estimate is $12,000). There is no financial liability to EANGUS. The project will take a year to complete with estimated completion by September 1, 2020. Data collection takes about 6 months and production takes about 6 months.

Revise Attachment A of the SOP to add questions to the nomination form.

Would like to know who (States) are interested in getting copies of Almanac for distribution. I have several companies I am dealing with to get prices on reproducing at a lower cost then $5.00 each, but would like to get an idea of how many copies I will be needing.
Thank You.
Andrew Strauss
Publications

Executive Director Yoakum has combined the current EANGUS Succession Plan and the current Transition & Search SOP into one SOP (attached) since they both relate to the actions and established policies and procedures for filling the position of the Executive Director on either a short-term or permanent basis. The last editions were published in 2016 so it was time for an update. Wanted to make sure you received the proposed SOP and have a chance to review it; this will be a New Business item on the August EC Agenda. If you have time and want to compare to the previous documents, you can find them in the SOP folder in the BOD Library.

Currently, there is no First Sergeant App available for either the Army or Air (Guard), and I propose that we create one and it would bring awareness of EANGUS to arguably, the most important group of folks who have the ability to increase our membership and awareness of Professional Organizations.

Basically, this would cost EANGUS the $290 filing fee, which is minimal for what it should give us in increased membership. We could have key personnel in the First Sgt corp who help build and maintain it, just like the Associations are doing for their State Apps.

Would like to have EC feedback prior to offering the attached proclamations at the EANGUS Conference. The intent of this is to have the membership approve the proclamations (perhaps the Resolutions Committee, although I am not sure it this would be something for a resolution??? open to other ideas) and then any member that wishes to sign can do so at the conference and we can provide these documents to the House and the Senate at a time deemed appropriate by the EC/Legislative Director, ED, etc.

Memorandum of Agreement with Excelsior College of New York to offer reduced fees and discounts to EANGUS members. We had one in the past, but it expired. This one is without an expiration date but does have a 60-day termination clause. I recommend its adoption.

Extension of agreement between EANGUS and AUSA. Changes from last contract include no expiration date and Showcase Arkansas in exhibit hall. All other terms remain the same. Recommend approval.

There needs to be a discussion and decision made about where EANGUS sees social media (not just Facebook) and how we can leverage it for branding. This would include all aspect, Facebook, Twitter, Instagram, SnapChat, etc

Reimbursement of POV Travel. When authorized to travel by POV, member is reimbursed up to the cost of the airline ticket only. It does not consider the mileage (round trip) from the members house to the airport and the parking fees while on the trip. We are not trying to make money off of EANGUS, but when we are authorized POV travel the up to price should be everything that we would incur if we did the flight i.e. Airline ticket, tolls, parking and return trip mileage to and from the Airport..

I have previously mentioned the idea of providing an opportunity for State Associations to be re-chartered in conjunction with our 50th Anniversary. Attached is my formal proposal and vision for how I believe this could be done in accordance with the current Bylaws. This will be on the August 22nd EC Agenda, and I'm requesting the Executive Council's review, discussion, and approval.

John - if appropriate, you can share this with the History Committee/Past Presidents in advance of our meeting to get their feedback.

The Ways and Means committee recommends non-renewal and termination of the EANGUS online store contract with Still Serving Promotions due to a limit on the number of items we can offer, excessive costs associated with changing items or offering new items in the store, and receiving numerous customer complaints regarding the lack of quality in the items produced by SSP. The current contract expires on 01SEP22 and notice of termination would be due NLT 01JUL22.

If anyone has questions or comments please submit them to nathanjhedin@gmail.com prior to the Executive Council meeting so that I have time to research and provide an adequate answer. Thank you.

Requesting the President appoint a working group to review the process in selecting locations for the EANGUS National Conference. EANGUS is not receiving bids for the conferences IAW with our SOP and the association is behind in planning for conferences 2025-2028 with no bids submitted.

Robert Sweeney
Vice President
EANGUS

The Awards Committee and the Junior Enlisted Committee are proposing a junior Enlisted Award.

JUNIOR ENLISTED AWARD

Purpose -

To provide special recognition to a junior enlisted airman and soldier E6 and below who has distinguished themselves in an outstanding and exceptional manner that contributed to the betterment of the junior enlisted ranks.

Eligibility -

Current or lifetime member in the uniformed ranks of E6 and below (ARNG or ANG).

Criteria -

a. An individual must have demonstrated exceptionally meritorious service that has directly impacted the junior enlisted in either EANGUS, their assigned Area, or their State Association.

b. A single act or accomplishment that is meritorious in nature that positively impacted the junior enlisted council at the state or national level.

Nominations and selection process -

a. Any member of EANGUS can nominate a junior enlisted member for this award by completing the appropriate application.

b. Detailed written nominations will be submitted to the EANGUS Awards Committee no later than May 15 prior to the annual conference each year by submitting the appropriate application.

c. The EANGUS Awards Committee will review all nominations with recommendations for selection to the EANGUS President.

d. There is a limit of two (2) awards to be given in any calendar year, one (1) for Air and one (1) for Army and will be presented at the National Conference.

Award- The physical award will be an image of the Minute Man (face with side profile that the JEC Chair provided) etched on a really nice glass/acrylic type trophy. I have a trophy shop in AZ that can create it. I’ll work on getting an image created by the shop and send to the JEC Chair so that we can work together on a final product.

Please let me know if you have any questions or concerns.

Thank you,

Celia Alosi

The agreement between Ace Accounting and EANGUS expires on 31 December 2023. Ms. Williams has provided a renewal proposal for the Executive Council to review. The extended term of the Agreement shall commence on January 1, 2024 and end on December 31, 2024, with an automatic renewal for a further term of twelve (12) months and an automatic 3% (three percent) annual increase in the Support Fee, as noted in Section VIII.C. of the Agreement between EANGUS and Ace Accounting Solutions LLC.
Fees for Association Support Services: In consideration for AAS’ provision of the Association Support Services, EANGUS shall pay AAS a monthly Support Fee in the amount of $4,738 (four thousand seven hundred thirty-eight dollars).